How a Virtual Office can Keep You and Your Business Safe


Starting a business in today’s digital world is easier than ever. Technology has gotten easier and more affordable so, now people feel it’s the right time to start a new venture.

Creating your new business and rising above the competition requires creative thinking, heaps of determination and a growth mindset. Feeling organized, professional and connected is also important. And that’s where virtual offices come in.

But first, let’s take a quick look at what a virtual office actually is.


If you’re still working and meeting in coffee shops, you can upgrade your meeting venue without the luxury price tag with a virtual office. Some of the services that can help you are:

· An official corporate business address

· A mail delivery address

· Mail & Package handling – scanning, shredding and storage

· Mail forwarding

· A local phone number

· A full time, live receptionist/ virtual assistant to manage calls and mail

· Private and open desks for part-time use

· Meeting rooms and conference facilities

In the office space world, the virtual office is synonymous with flexibility. The term ‘virtual’ is perhaps slightly misleading because a virtual office package usually includes access to a physical office and face-to-face services as well as digital ones.

Virtual offices combine people, places and technology to enable you to establish a business address in any location worldwide. They also take care of administrative processes like call handling so that you can focus on other areas of your business.

Let’s explore some of the ways using a virtual office can help solve common issues.

Applying for Credit

Having a dedicated business address at a commercial virtual office location will enable you to register with business directories. Business credit agencies source information from these directories when assessing your application for credit, making it easier for you to be accepted.

Safeguarding your personal assets in the event of a legal proceeding (being sued) or financial difficulty can be devastating and simply forming a business entity isn’t enough. Many lawyers advise using a separate address for your LLC or corporation. Having a clear divide between your personal and business finances will make it harder for an opposing counsel to ‘pierce the corporate veil’ or tap into your personal assets.

Using a non-residential address, such as a virtual office address, makes it easier for legal bodies to differentiate between what belongs to you and what belongs to your business. You can also arrange for all legal correspondence relating to your business to be delivered to your virtual office.

Using an agent that can accept important legal business documents is one of the best uses for choosing a virtual office we see. Customers feel more confident hiring a business that has a corporate address as well.

Professional space to meet prospects and clients

First impressions count! Having a commercial business address in an office/ commercial location where clients can attend meetings, will make you seem more credible and set you apart from your competitors.

Working from home most definitely has its perks, but it’s not always the most appropriate environment for client meetings. When you choose to have your client meet you in a coffee shop, you can’t provide the privacy, space and professionalism that most clients are looking for.

A virtual office has different packages/options to use physical meeting spaces. Some options have built in time or you can use these meeting spaces whenever you need and only pay for what you use.

Answering my calls

As a small business owner or entrepreneur, you might not have the time to answer every call and, hiring a full-time person may be cost prohibitive.

With a virtual office, a dedicated live receptionist will be able to handle calls in an efficient and friendly manner throughout the day. Many businesses find this support invaluable as it saves them time and projects a professional image to existing and prospective clients.

Virtual receptionists are very popular with lawyers and medical professionals who need a friendly person to handle calls in a sensitive and discreet manner.

New leads and enquiries from prospective clients will be dealt with quickly, leading to an increase in customers and higher ROI.

Being more productive

Working at home has its benefits but can be distracting at times. According to research by OfficeVibe, 68% of respondents said they were able to focus better in a coworking space and 90% said they felt more confident in a shared workspace.

Virtual offices have evolved to cater to the needs and requirements of their users, and access to an open or private desk in a coworking space is often included as part of the virtual office package now.

From obtaining business credit to maintaining an air of professionalism, virtual offices have numerous benefits. One of the best things about them is that you only pay for the services you need, when you need them, making them the most efficient and affordable all-in-one solution for startups and growing businesses.



To take advantage of Office In America virtual office services starting from $69.99 per month, visit www.OfficeInAmerica.com and learn more.