OFFICE SPACE

EXECUTIVE SUITES

FREQUENTLY ASKED QUESTIONS

What type of businesses need office space?

Not all businesses require office space as a primary place to conduct operations. You may be in the food service or automotive industry which typically operate on-site at places that directly provide the products or services. However, in most cases, there are various departments within a business that do benefit from an office location to keep it up and running. These departments can include management, accounting and consulting, marketing or digital media for the company’s advertising.

Here is a list of top 10 industries that require office space as a primary means of operation.

Finance
Legal services
Media & entertainment
Real estate
Government
Insurance
Healthy & fitness training
Business consulting
Life coaching & therapy
Practitioners

What are reasons to use an office space?

Working from home is an ever growing movement, especially among millennials. While there are benefits to working from home such as more personal freedom, there are some things you just can’t get as much as you can with working in-office.

Using offices allows for overall better communication. You are more accountable for your work as there are less distractions and more incentives. While teleconferencing and virtual meetings can be very efficient ways of meeting, collaborating with coworkers in-person is ultimately the best way to connect.

Renting a virtual office will ultimately give you a competitive advantage over those who exclusively work from home. You will leave your clients with an impression of professionalism when they see a corporate address to a building and when they step into your office.

With Office In America Co., our services like mail handling and live reception make running your business even more efficient by cutting out the need to do these yourself. Skip the P.O. box and outsourcing duties to multiple services. We are an all-in-one shop for essential business operations. You will save both time and money allowing you to outshine competitors.

How much does it cost to rent an office in Houston?

On average, it currently costs around $31 per square ft. to rent an office space in Houston, TX. Depending on the size you need for your company, this can be simply unideal. Signing up with a virtual office means dodging those hefty rent rates at an affordable price. It goes beyond providing you with just a space. At Office In America Co. we offer essential services to make your business possible!

To get all of our services including office, co-working

and conference room space, choose our

Premium Package for $124.99/month

Get it now

Why do companies need office space?

Office space allows employees and clients to work efficiently together and serves as a commonplace for ideas and collaboration. It leads to better communication across the board and creates a competitive advantage over companies who do not have a set place to meet with employees.

There is no official rule requiring businesses to use office space. It is up the business owner to decide, but the decision comes down to what you can afford, how beneficial it will be for your team, and how necessary it is to be successful in your industry. Virtual office rentals are an affordable and safe option for moving your business into a professional setting.

What are office spaces used for?

Work spaces in an office are typically used for conventional office activities such as reading, writing and computer work.The major purpose of an office building is to provide a workplace and working environment - primarily for administrative and managerial workers. Virtual offices go beyond these types of workers in that it provides all business owners an established business address, phone number, mail service, live reception and more.

What is virtual office space?

Virtual offices function by providing their physical address and amenities for businesses to use as their own. It allows business owners and entrepreneurs to establish a professional presence without having to rent or buy a physical office space. Virtual office space can include things like shared meeting spaces, phone service, and administrative support. It can be a great option for businesses that are starting out, or those who need to keep their costs down. Virtual offices can also be a great way to test out a new market or city before committing to move there permanently.

What is the difference between office space and a virtual office?

The main difference is that traditional office space requires employees to physically be in the same location, while virtual offices allow employees to work from anywhere like home or coffee shops while maintaining the professional presence of a regular office. However, virtual offices provide office space, meeting rooms and coworking space just as a regular office would. This gives business owners the option to come into the office as needed.

Why is office space so important?

An office offers your firm a personality and the ability to establish its culture. This helps you secure customers and attract and retain personnel. An office unites workers to collaborate, develop, and innovate, resulting in a better product or service; it also allows for employee socializing. Having an office is critical for any company's success.

How does office space facilitate efficient collaboration between employees and clients, leading to better communication and a competitive advantage over other companies?

Office spaces provide a physical environment where employees and clients can interact face-to-face, fostering better communication and collaboration. Regular in-person meetings allow for immediate feedback, quick decision-making, and the exchange of ideas. This direct interaction builds trust and stronger relationships with clients and partners, leading to improved customer service and a competitive advantage over companies that rely solely on remote communication methods.

How do virtual offices go beyond the traditional office setting, providing business owners with essential amenities like a business address, phone service, and mail handling?

Virtual offices offer a range of services that simulate a traditional office without requiring a physical presence. They provide business owners with a professional business address in a prestigious location, which enhances the company's image. Phone services, such as call answering and forwarding, ensure that clients can reach the business even if team members are working remotely. Virtual offices also handle mail and packages, maintaining a professional appearance for the company.

In what ways can virtual office spaces be a cost-effective option for businesses, especially for those starting out or wanting to test new markets?

Virtual office spaces are cost-effective because they eliminate the need for a long-term lease, utility expenses, and office equipment costs. Businesses can select from different service packages tailored to their needs and budget. For startups and companies exploring new markets, virtual offices provide a low-risk option to establish a professional presence without committing to a physical location, long-term lease, administrative employees, insurance, utility service providers, and more.

What are the main differences between a traditional office space and a virtual office in terms of employee location and maintaining a professional presence?

In a traditional office space, employees work from a physical location, promoting face-to-face interaction. In contrast, virtual offices allow employees to work from anywhere, providing flexibility and potentially attracting talent from diverse geographic regions. Despite the remote work aspect, virtual offices maintain a professional presence through services like call handling, mail management, and access to meeting spaces when needed.

How can Office Space benefit small businesses and small business owners?

Enhanced Professional Image: Providing a well-maintained and organized office space reflects positively on your company's professional image. It highlights your commitment to offering high-quality services to your clients.
Increased Client Satisfaction: Offering a dedicated and fully equipped office space can enhance client satisfaction. Clients will appreciate the convenience and professionalism of having a suitable space for their meetings and events.
Networking Opportunities: Hosting clients in your office space can foster stronger relationships and networking opportunities. Face-to-face interactions in a professional setting can lead to better communication and collaboration.

What's the Difference Between Flexible Workspace and Traditional Offices?

Generally speaking, flexible office space gives business owners access to fully equipped office premises with administration workers without requiring a long-term commitment in terms of lease duration or contract terms.

What is the importance of an office space for productivity?

An office space is a vital catalyst for productivity. It establishes a focused environment, separating work from personal life and creating a routine that enhances efficiency. Additionally, it encourages collaboration, enabling spontaneous discussions and quick decision-making. Access to resources further streamlines tasks, while a well-designed space boosts morale and projects professionalism, all driving heightened productivity. Secondly, office space allows you to have one-on-one meetings with your customers for important discussions, meetings, or contract signing.

How does Office In America Co. better represent the interest of my business compared to a traditional real estate brokerage?

Office in America Co. stands apart from traditional real estate brokerages by exclusively specializing in tailored flexible office space solutions. Unlike conventional brokers, we are fully dedicated to championing the unique needs of coworking and business center operators. This unwavering focus ensures that we consistently prioritize and advocate for the interests of your business.

What types of companies rent flexible office space?

Organizations spanning many sizes, industries, and developmental phases opt for flexible office space. Whether it is freelancers seeking coworking access, startups securing fixed desks, small and medium enterprises (SMEs) requiring private offices, or even multinational corporations in need of expansive team offices, a fitting solution is available to cater to diverse requirements.

Are there any restrictions on office hours or access to the office building?

At Office In America Co, our designated business hours are from 9:00 AM to 5:00 PM. When considering private office space, it's important to inquire about any potential restrictions on office hours or access to the office building. Understanding these factors is crucial for planning your work routine effectively. Some office buildings might have specific operating hours, particularly during weekends or after standard business hours. It's important to ascertain whether the building aligns with your preferred work schedule and whether access outside of regular hours is possible if needed. Additionally, certain buildings might require electronic keycards or security codes for entry, which can limit access to authorized personnel only. Inquiring about the access control system in place can give you an idea of the security measures and level of exclusivity the building offers. Moreover, if your work involves international collaboration or clients from different time zones, knowing if there's flexibility for extended access can be advantageous. Conversely, if you prioritize work-life balance and prefer defined office hours, understanding the building's policies can help you maintain that balance. Ultimately, clarifying any limitations on office hours or access can ensure that the office space aligns with your working preferences and requirements, contributing to a seamless and productive work experience.

Is parking available, and are there additional fees for it?

Parking is free only for Office In America Co. clients

Can I rent a meeting room or conference space on an as-needed basis?

Our Premium package suits your business needs as it includes meeting facilities, co-working space, and a private executive suite

Is the office space furnished, or do I need to bring my own furniture?

No, you do not need to bring your own furniture. Each suite comes fully furnished. Our meeting facilities are equipped with executive tables and chairs, a 70"oversized HD screen, an LCD projector, and 150 Mbps high-speed Wi-Fi. We are an all-in-one shop for essential business operations. You will save both time and money allowing you to outshine competitors.

Is there a flexibility to upgrade or downgrade my office space as my business needs change?

Absolutely. You can always upgrade your plan whenever you wish, and you only need to pay the difference. All you have to do is let us know and we’ll help you get there. See our packages

Are there any additional fees or hidden costs I should be aware of?

We are not a fan of hidden terms. If you still have questions and answers cannot be found on our website, please email us at support@pruhstoke.com or call/text us at (713) 893-1400. We’d love to clarify for you

How do I book a tour to see the executive suite in person?

Contact us to book a tour on Tel: (713) 893-1400. You can contact us with anything you need. If you need help with choosing a package or whatever it may be, you can call us.

What is the size of the meeting room and how many people can fit in there?

We have 4 meeting facilities:

The Private Office: Where executive elegance meets functional design, tailor-made for top-tier professionals. Can accommodate up to 3 people.

The Visionary Vault room: Where global perspectives meet pinpoint focus, with times from Houston to Beijing at a glance. Can accommodate up to 6 people.

The Solaris room: Where bright ideas come to life in a space designed for collaboration! Can accommodate up to 30 people.

The Boardroom: Where distractions fade, ideas illuminate, and decisions take center stage under bright lights. Can accommodate up to 16 people.

What are the benefits of renting private office space for your team?

Renting a private office space for your team offers several advantages, including:

Privacy and Concentration: Private offices provide a quiet and distraction-free environment, which can enhance concentration and productivity for team members who require focused work.
Customization: You can tailor the office space to your team's specific needs and branding, creating a personalized and professional workspace.
Security: Private offices offer enhanced security for sensitive information, equipment, and personal belongings, reducing the risk of theft or data breaches.
Professional Image: Having a dedicated office space can convey a more professional image to clients, partners, and employees, enhancing your company's reputation.
Team Collaboration: Private offices still allow for team collaboration when needed, but you have the flexibility to choose when and where to hold meetings and discussions.
Control Over Environment: You can control the office's temperature, lighting, and layout, creating a comfortable and productive work atmosphere.
Brand Identity: Your office space can reinforce your brand identity through interior design, signage, and decor, fostering a cohesive company culture.
Amenities and Services: Many (our) private office spaces offer amenities like reception services, mail handling, cleaning, internet, utilities, and access to meeting rooms, saving you time and resources.
Scalability: Private offices can often be scaled up or down based on your team's size and needs, providing flexibility as your company grows or changes.
Health and Safety: Private offices offer increased control over health and safety measures, making it easier to implement social distancing and cleanliness protocols as needed.
Professional Networking: Some private office spaces host networking events, allowing your team to connect with professionals from other companies and industries.
Cost Efficiency: While private offices may have a higher upfront cost than co-working spaces, they can be cost-effective in the long run, as you can control expenses and avoid hidden fees.
Brings Teams Together: For distributed teams or those that mainly work remotely, a private office space can serve as a central hub for team members to come together, fostering a sense of unity.
Flexibility: Depending on your agreement, private office spaces can offer flexibility in terms of duration, allowing you to adapt to changing business circumstances.

Overall, having a private office space for your team provides a balance between privacy and collaboration, allowing you to create a productive and professional work environment tailored to your specific needs and preferences.

What are the two types of offices?

Open Plan Offices: Open plan offices are characterized by a layout where employees work in a shared, open space without traditional enclosed offices or cubicles.

Closed or Private Offices: Closed or private offices are individual, enclosed workspaces designed for one or a few employees.

In Office In America Co., you'll find two main types of office spaces: large offices, which are designed to accommodate bigger teams or companies, and small offices, which are suitable for smaller teams or individuals.

A private office for three people.
The spacious Solaris Room, accommodating up to 30 people.
The boardroom, suitable for 16 individuals.
The cozy and collaborative Visionary Vault, designed for six people.

What are the things to consider when deciding an office space?

Location

Look for an office in a central and convenient location that’s easily accessible for you, your team and any visiting clients. If parking is important, you’ll also want to confirm availability.

The technology you need to get work done

Any virtual office space you consider needs to have the equipment and technology required to get work done and grow your business. At the bare minimum, make sure a space has reliable high-speed internet and functioning printers and scanners. Depending on your business, you might also need fax machines, conference phones and other tools.

Comfortable conference and meeting rooms

In addition to different types of office space, virtual offices also have conference and meeting rooms that members can book on an as-needed basis. Even if you think you’ll ever need to use these spaces, check them out during your tour. As your business grows and you gain more customers, meeting rooms could become an essential amenity.

Understand what you’re paying for

Every virtual office space is different in terms of what’s included with your monthly payment. At Office In America Co., we have an available package that suits for your business. This means you only pay for the services you need.

Are there any specific rules or guidelines regarding office cleanliness and maintenance responsibilities?

At Office In America, we prioritize a culture of cleanliness as a fundamental part of our commitment to providing a welcoming and comfortable environment for our valued clients and guests. We believe that maintaining a consistently clean standard in our offices and shared spaces is vital to ensuring the satisfaction and well-being of all who utilize our facilities.

In addition to our ongoing efforts, we have a dedicated maintenance worker who diligently attends to our spaces at the end of each day. Their attention to detail adds an extra layer of shine and polish, guaranteeing that our facilities are consistently inviting and professional. This nightly routine exemplifies our unwavering commitment to going above and beyond in creating a workspace that exceeds expectations.

We firmly believe that a clean and organized workspace sets the stage for productive and enjoyable work experiences. To ensure this, our offices and shared spaces are consistently maintained to pristine standards throughout the day. This approach not only creates an aesthetically pleasing environment but also fosters an atmosphere where everyone feels at ease, whether working, meeting clients, or hosting guests.

What are the advantages of an effective office?

The advantage of an effective office is that every employee in the company can easily relate to each other and get help at any time. An effective office at Office in America Co. will not only fosters seamless communication and collaboration among employees but also promotes a positive work culture, leading to increased productivity and overall success for the organization and it is more than just a physical space; it's a catalyst for fostering relationships, promoting collaboration, and cultivating a positive work culture. This, in turn, leads to improved productivity and the overall success of the organization, making it a win-win situation for both employees and the company.

What amenities are included in the private office space?

The following are amenities that are included in the private office:

Office Address: Showcase a professional building address for your company to use on your marketing materials and for registering your business.
Phone Number: Separate your business calls from your personal calls. Your clients will call into a local Houston, TX number that can be forwarded to any desired number.
Fax Number: Have your highly sensitive documents faxed in and out for maximum security. Your faxes are managed 100% electronically by our system.
Phone Answering: We answer the phone with your company name first and assist your clients with enthusiasm. If your clients call in and leave a message, we relay it to you via email. Never waste your time answering spam calls as our trained receptionist screens every call before they are forwarded.
Live Receptionist: Your very own secretary will welcome your clients when they arrive and assist with their needs. If you have documents to scan or copy, our receptionists are at your service.
Mail Handling: Have your mail filed and stored, scanned, forwarded and even shredded upon request. Sending your business mail to your business address is a great way to keep things organized.
Package Handling: You will be notified via email as soon as your parcels arrive in the office. Your contents are always secured until your next opportunity to pick up.
Teleconference Number: Virtual meetings made easy. Host a meeting from anywhere in the world with other team members or customers.
Co-Working Space: Collaborate with team members to tackle your projects more efficiently. Our co-working spaces provide the ideal environment for presenting ideas and working alongside your partners.
Conference Rooms: Make sure the next team meeting, pitch, training session, or workshop runs smoothly. You'll look and feel professional using our twelfth-floor conference rooms, leaving your client stunned with a view of the city.

How do I access the private office, and what are the office hours?

The premium package or plan services package offers full set of amenities plus benefits that are targeted at fulfilling the demands of multi-occupants clients. A must-have benefit is the fact that only people enrolled in the premium plan have access to a VIP office.

While enrolling for your company, you might want to note that we have a premium package i.e. $149.99. The next degree of your subscription involves not only the private workplace for your work but also a hoard of extra privileges (designed to boost your productivity and spiritual well-being).

To learn more about our private office service and hourly booking option, please visit our website at https://officeinamerica.com/conference-rooms/. Our website will feature information about our offices, facilities and booking procedures. You are assured of getting all the information you need for decision making as you are looking for that ideal space.

At Office in America we are dedicated to bringing about the optimal mix of office space for all of our companies so you could have the opportunity to achieve your goals and improve work efficiency. Be it way of taking a private station in peak hour or flexible hourly bookings, we will just keep the gate open for you, which would help find an ideal option that is convenient for you and your work.

Can I customize the layout or furnishings of the private office to suit my preferences?

Yes, the private office can be designed according to your individual preferences and working conditions concerning the placement of furniture within the working area. At Office In America, it is understood that more an environment is comfortable for an employee, more he or she will be inclined to work harder. Therefore, any changes regarding the distribution of the space should depend on your preferences and the company’s image to design the proper working environment. The options range from layout design, furniture, and decorations, branding, technical solutions, lighting, and atmosphere.

How to Customize:

Initial Consultation: Give us a call today to arrange a convenient time to discuss with our staff about your specific requirements and expectations. To set the concept of the room according to your choice, we will discuss it, and then we will proceed.
Design Proposal: Prior to unveiling the proposal, recommendations that indicate the changes that can be made to the office based on your response will be provided.
Implementation: Once the design has been completed our team will be tasked with the arrangements of interior of the office so that it can be used as soon as the design has been completed.

Is there a limit to the number of occupants allowed in the private office?

Yes, our private offices are spaces where 3 people can comfortably work together. Our plans include single offices for private use as well as larger offices that can accommodate one or several persons or a work team. While booking, please inform us about your preferences in order that we can offer you the most appropriate working space.

If you require renting an office for a short period of time, then we have an office hourly booking option for you. This is suitable for renting for short-term or sporadic use only. For more information, visit https://www.officeinamerica.com/.

Are there additional services available for private office users, such as administrative support?

Private offices may offer supplementary services which enhance both convenience and professional assistance for their users. Private office users benefit from mail handling as well as receptionist services together with package handling and administrative support to streamline their business operations. The receptionist service provides professional voicemail handling together with mail and package handling services that maintain your business mail organization. This office facility equips you with added features which simplify workflow management and boost productivity levels. Our private office solutions along with related services are detailed on our website under https://www.officeinamerica.com/features.

Can I rent office space on a short-term basis?

Yes! Our rental terms include daily options and extended choices from weekly to monthly durations, which let you choose according to your requirements. Workers can select rental options for businesses spanning one operational day to extensive weeks and sustained periods of time to match their configuration plans. Each rental period is designed for adjustable business needs through our flexible terms so customers can expand or reduce their office space without extended contractual obligations.

Does the office space come with a high-speed internet?

Absolutely! Every business needs dependable high-speed internet access due to our office setup. Every business operation runs smoothly on our network because it supports continuous work activities ranging from video calls to big file transfers to web browsing. Secure Wi-Fi and wired connections available at our premises enable different ways of working. An efficient internet connection at our facilities permits you to concentrate on business expansion by eliminating connectivity interruptions.

Are there printing and scanning services available in the office?

Yes! The offices include premium printing, scanning, and copying equipment, which ensures business document management efficiency. Customers can easily access printing equipment, including scanners and copiers, which are located within our office. Our office provides diversified printing options and sizes to support office operations while keeping your workflow uninterrupted.

Can I upgrade to a larger office if my business grows?

Absolutely! Your business expansion requires simple moves to bigger offices within the same suite. The flexible plans at our office spaces make it easy for users to transition between spaces when their needs change. We ensure you will always find suitable accommodations for employees, storage, or additional equipment needs. The team will help you identify perfect solutions that align with your business development.

Can I use the office space on weekends or after regular business hours?

Members who need access for extended hours beyond the regular schedule can obtain workspace during evenings and weekends because we offer extended access. The needed space will become available in your preferred schedule if you let us know your request in advance, dependent on our office availability.

Do you offer private booths for confidential calls?

Our office provides confidentiality through specially designed phone booths that maintain privacy during all communication. Private phone booths in our office provide discreet spaces that ensure you can communicate through video and telephone calls with full privacy. The private booths in our office spaces allow you to make both sensitive and confidential phone communications without any interruption.

Is on-site parking available for office space users and their clients?

Of course, we provide an easy-to-take parking spot on-site for all types of office space users or your clients, for that matter.

Is cleaning service included with the private office rental?

Yes, every private office space is well cleaned and sanitized regularly to make it fresh, clean, and professional for the business premise. Booking a room, you can be sure of coming to a spotless place to work or meet your clients any time.

Can I receive mail and packages at my rented office space?

If your business is renting an office, we can take your mail and packages securely, store them for you, and promptly send you a notification.

What security measures are in place for private office tenants?

Our facility features secure access control systems, comprehensive surveillance cameras, and attentive onsite staff, all working together to guarantee the highest level of safety and privacy for you and your business.

Are utilities such as electricity and water covered in the rental fee?

Yes, all essential utilities such as electricity, water, and HVAC (heating, ventilation, and air conditioning) are included in your rental fee to provide a consistently comfortable and productive work environment.

Is on-site staff available for assistance?

Yes, our cordial front desk team would always be around during business hours to help you with check-in, directions, office setup, and any questions you would have during your visit.